Privacy policy
Grant Hounds researches and evaluates grant opportunities for nonprofits, schools and colleges, public agencies, health centers, public safety, tribal organizations, and small businesses. This policy explains what information we collect, how we use it, and the choices and rights you have. If you have questions, send us a message or write to us at hello@granthounds.com.
Information we collect
When you take our grant readiness check and ask to start a conversation, we collect the information you enter in that form: your name, email address, organization name, and where you work, and, if you choose to share them, your annual budget or revenue range, phone number, your organization's EIN, and a description of what the funding would support. Your answers to the readiness check and your resulting score are sent along with your request, together with how you found us, such as the name of the website that linked you to ours, if there was one.
When you send us a message through our contact form, we collect your name, email address, organization name and type, where you work, your phone number if you choose to share it, and your message.
If you become a client, we ask you to complete our intake questionnaire, which covers your organization's location, mission or industry, size, revenue or budget, how your finances are managed and reviewed, funding needs, registrations, capacity, grant history, preferences, and any designations your organization holds — such as a health center, college, school district, or fire service designation — so we can research grants that fit. It also includes optional questions about ownership and leadership, such as veteran or woman ownership, and about whether your organization is faith-based or religiously affiliated, because many programs are set aside for, or closed to, certain owners, communities, or kinds of organizations. You can skip these questions or choose "Prefer not to say." We use those answers only to check eligibility. If you choose to give us your organization's Employer Identification Number (EIN) or Unique Entity ID (UEI), we use it only to look up and confirm your organization's public records, so we can ask you fewer questions. When we send your questionnaire, we may fill in details you've already given us or that public records show, so you can check them instead of typing them. Those details are part of the private link we email you, so treat that link like the email itself and don't forward it. They're read by your own browser, never by our website's host, and your answers reach us when you send the questionnaire. Please share only what's needed for your grant research, and don't send sensitive personal information about individuals, such as Social Security or bank account numbers or details about the people you serve.
We don't collect documents. We research from your questionnaire answers and from public records, so please don't send us files such as budgets, financial statements, or quotes. If a document reaches us anyway, for example attached to an email, we delete it without using it and ask for what we need as a question instead.
Like most websites, our hosting provider automatically processes basic technical information, such as IP addresses and browser type, to deliver and protect the site.
How we use your information
We use your information to respond to your request, research and evaluate grant opportunities for your organization, prepare and deliver your research reports, and communicate with you about our services. We don't sell your information, and we don't share it with funders or other third parties for their own marketing.
Service providers we rely on
We use a small number of trusted providers to run Grant Hounds. Cloudflare hosts our website. Web3Forms delivers form submissions to our inbox and keeps a copy for a limited time. Microsoft 365 handles our email and stores our client files and reports. These providers process information on our behalf to deliver their services.
We use AI tools, including Claude from Anthropic, to help research grant opportunities and organize our reports. Information about your organization may be processed by those tools as part of that work. A person reviews every report before it's sent to you.
Cookies and analytics
Our website doesn't use advertising or tracking cookies. Our intake questionnaire saves your answers, and the invitation code that opens it, in your own browser as you go, so you can finish later; they're removed when you send the form or choose to clear them, and we can't see them until you send them. If we measure site traffic, we use privacy-focused analytics that don't rely on cookies or track individual visitors across websites.
How long we keep information
We keep information only as long as we need it. Your client file, which holds your questionnaire answers and our research notes, is kept for up to 24 months after our last work together so future research can build on it, and delivered reports are kept for 3 years for our business records. You can ask us to delete your information sooner at any time.
Your choices
The intake questionnaire asks whether we may contact you about future funding opportunities or services after our work together ends. That's optional, we treat it as a no unless you say yes, and you can change your mind at any time.
Your privacy rights
Some states, such as California, Colorado, Virginia, and Texas, give their residents specific rights over their personal information. We offer the same rights to everyone we work with, wherever you live in the United States.
See your information
You can ask what personal information we hold about you, where it came from, and how we've used it.
Correct it
If something we hold about you is wrong or out of date, you can ask us to fix it.
Delete it
You can ask us to delete your personal information. We'll delete it from our files and ask our service providers to do the same, except for records we're required to keep, such as signed agreements, invoices, and tax records. If that's the case, we'll tell you what we kept and why.
Get a copy
You can ask for a copy of your information in a common format you can save or share.
Say no to selling, ads, and automated decisions
We don't sell personal information, we don't use it for targeted advertising, and we don't make automated decisions about individuals that have legal or similarly significant effects. If that ever changes, we'll update this policy first and give you a way to opt out.
Stop hearing from us
You can ask us to stop contacting you at any time.
How to make a request
Send us a message through our contact form or write to us at hello@granthounds.com. We'll confirm we received your request within 10 business days and respond within 45 days. If we need more time, we'll tell you why. We may ask you to confirm your identity first, usually by replying from the email address we have on file, so no one else can get your information. Someone you authorize can make a request for you with your written permission.
If we say no
If we can't fully honor a request, we'll explain why. You can ask us to reconsider by replying to our answer, and we'll respond within 45 days.
No penalty for asking
Using any of these rights will never change how we treat you or the quality of our work.
Security
We use reasonable measures to protect your information, including secure connections for our website and form. No method of transmission or storage is completely secure, but we take care to limit who can access client information.
Children
Our services are for organizations and aren't directed to children under 13. We don't knowingly collect information from children.
Changes to this policy
If we update this policy, we'll post the new version here and change the effective date above.